Receive International Payments: Complete guide (2025)

India processes over $135 billion in international payments annually, according to the RBI. But if you’re a business owner, or founder, chances are you’re losing 20–30% of your hard-earned money to poor exchange rates, high fees, and unnecessary delays.

Let’s say your client sends you $10,000. After deductions, only about ₹7.5 lakhs lands in your account. Sound familiar? That’s because most people use outdated or inefficient methods to receive payments and don’t realize better options exist.

With the new RBI regulations in 2025 and the rise of smart fintech solutions, it’s now easier than ever to get paid faster, with fewer deductions, and complete compliance.

• New RBI rules in 2025 require faster eFIRA generation and tighter documentation for transactions above ₹10 lakhs

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• Traditional methods, such as SWIFT and PayPal, are expensive, slow, and often non-compliant when misused.

• Purpose codes, invoices, and PAN are essential for receiving payments without delays or penalties.

• Indian SaaS companies and exporters should select payment methods based on volume, client preferences, and ease of compliance.

• Avoid using personal accounts, keep payment records clean, and reconcile all remittances monthly to stay audit-ready.

• Xflow offers the best overall value with 24-hour settlements, low FX markups, and automated compliance.

If you’ve received payments from abroad before, you’ll notice some changes in 2025.

Enhanced documentation rules

For transactions above ₹10 lakhs, banks now require more detailed documentation, including service agreements, invoices, and purpose codes.

Faster eFIRA issuance

The Foreign Inward Remittance Advice (FIRA) now issued electronically (as eFIRA) must be generated within 48 hours. This is a critical proof document for tax and GST filing.

Tighter compliance for service exports

If you’re a SaaS startup or agency exporting services, you must now ensure accurate classification under the correct purpose code. Reporting requirements for service exports have tightened significantly.

Here’s what you should keep handy whenever you receive a payment from abroad:

Mandatory for all:

• PAN card
• Bank account with correct IFSC/SWIFT code
• Purpose code for classification (e.g., P0802 for software services)
• Invoice or signed contract supporting the transaction

Business-specific:

• GST registration (for registered service providers)
• IEC (Import Export Code) for goods exporters
• Incorporation or business registration documents

Most fintech platforms like Xflow automatically collect and verify these documents, but if you’re using traditional banks, you’ll need to manage this manually.

Method 1: Xflow – the smart choice for most Indian businesses

Xflow gives you local virtual account details in your client’s country—like a US routing number or UK IBAN—so your clients can pay you via local bank transfers (ACH, SEPA) without needing SWIFT. 

Once funds are received, Xflow handles compliance behind the scenes, applying the correct purpose code, doing RBI checks, and preparing e-FIRA documentation. The money is then converted at real mid-market FX rates and settled into your Indian bank account, usually within 24 hours. 

You also get real-time tracking, transparent rates, and downloadable compliance-ready reports, making it easy to manage tax filings and stay audit-ready, while getting paid faster and more smoothly.

Why businesses love Xflow:

• No SWIFT charges: Since payments are collected locally, there are no intermediary deductions.
• Best exchange rates: Xflow offers mid-market rates providing transparency.
• Fast settlements: Money is credited to your INR account within 24 hours.
• Automated eFIRA: You get your compliance document within 2 hours.
• India-specific support: You get a dedicated relationship manager who understands your needs.

Perfect for:

SaaS founders, export agencies, IT service firms, freelancers, and even product-based exporters looking for an efficient, compliant, and cost-effective solution.

Method 2: International payment gateways

Platforms like Razorpay International and Stripe allow you to accept global payments via credit cards or online wallets.

Pros:

• Real-time payments.
• Integration with your website or invoicing system.
• GST and TDS auto-detection and filing options.

Cons:

• High fees (2.9% + GST + 1–2% FX markup).
• Not ideal for high-ticket recurring payments.
• Can become expensive over time.

Best for:

E-commerce sites, online education platforms, or one-time project payments.

Method 3: Digital wallets

PayPal Business:

Used by millions, PayPal is still a convenient tool for receiving client payments.

Pros:

• Easy client onboarding.
• Widely accepted across platforms and marketplaces.

Cons:

• High fees (4.4% + fixed fee + FX markup).
• Very poor INR conversion rates.
• Limited control over settlement speed.

Use PayPal only as a backup, not your primary method.

Wise (formerly TransferWise):

Offers local account details for multiple currencies, with transparent mid-market exchange rates.

Best for: 

Low-volume service providers receiving small monthly payments from international clients.

Method 4: SWIFT wire transfers

Still used by many older or larger clients, SWIFT transfers are processed by global banks and routed through multiple intermediaries.

Pros:

• Global reach.
• Secure and traceable.

Cons:

• Settlement takes 3–5 business days.
• Charges are often hidden, including intermediary fees, amendment charges, and trace fees.
• You lose heavily on FX conversion—banks take 2.5–4%.

Best for: 

Handling large-value payments that require negotiated rates.

Method 5: Emerging options

UPI International:

This is being rolled out in phases and currently supports NRI remittances from a few countries, including Singapore and the UAE. As adoption grows, it could become a game-changer for Indian exporters and businesses.

Central Bank Digital Currency (CBDC):

The RBI is piloting its digital rupee for cross-border use. For now, it’s experimental—but it shows that the future of international payments will be faster and far cheaper.

Even small inefficiencies add up over time. Here’s how to avoid common traps:

SWIFT charges to watch out for:

• Intermediary (correspondent bank) fees
• FX rate skimming
• Amendment charges for errors in beneficiary details

Payment gateway traps:

• International card fees
• Cross-currency chargebacks
• Weekly or monthly settlement delays

Best strategy:

• Use Xflow for regular payments to save on FX and compliance.
• Keep PayPal or SWIFT as fallback options
• For ecommerce, combine payment gateways + Xflow for best coverage

Staying compliant and audit-ready

Many founders forget that poor compliance can lead to penalties, blocked payments, or even FIRAs being rejected.

Build a monthly review habit:

• Reconcile all eFIRAs with your bank statement to ensure accuracy.
• Check if correct purpose codes were used.
• Collect TDS certificates (if applicable).
• Ensure all invoices match payment entries.
• Cross-verify GST filings and returns.

Risk management tips:

• Don’t rely on just one method.
• Vet foreign clients before accepting large payments.
• Avoid using personal accounts for business receipts.
• Always communicate over secure and documented channels.

Choose Xflow if:

• You want 24-hour guaranteed settlements
• You need the best FX rates with no hidden fees
• You want automated eFIRA and full RBI compliance
• You prefer India-specific business support

Choose a payment gateway if:

• You’re running a high-volume ecommerce business
• You need instant card payments and integrated invoicing
• You don’t mind paying slightly more for automation

Choose SWIFT only if:

• You’re dealing with large-ticket payments over $50,000
• You’ve negotiated FX rates with your bank

Use PayPal only as:

• A fallback option for occasional or first-time clients

The truth is, you don’t need to accept high fees, 3–5 day delays, and frustrating paperwork anymore.

Xflow combines the best of modern fintech and traditional compliance. Switching to smarter methods can help you save thousands per year and sleep easier during audits.

Ready to upgrade your global payments experience?

Sign up for Xflow today. 

Save time, reduce costs, and stay fully compliant without changing your client experience.